Mail Rippling W-2s & 1099s — When You Need Paper Copies Sent Reliably
Rippling makes W-2 and 1099 forms available electronically by default. They make it challenging to download data in Bulk so we have done the math - If Rippling is charging you more than $3 per envelope for these W-2's come to Mailform and pay as low as $1.35 per envelope.
Mailform helps when physical mailing is required—without manual printing, stuffing, or chasing down addresses.
This page is for Rippling payroll admins responsible for ensuring employees and contractors receive required paper copies on time.
How Rippling delivers W-2s & 1099s
Rippling automatically generates individual PDF tax forms for each employee and contractor and delivers them through the Rippling platform.
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W-2s are available to employees under
My Pay → Taxes → Documents -
1099-NEC forms are generated for contractors and stored in their profiles
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Forms are published in January, in time to meet the January 31 IRS deadline
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Each recipient receives their own PDF (Rippling does not produce a single combined packet)
By default, Rippling satisfies delivery through electronic access, but paper delivery is still required if:
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An employee or contractor did not consent to electronic delivery
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A paper copy was requested
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A former employee cannot access the platform
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You want a physical compliance backup
That’s where Mailform fits in.
When Rippling admins use Mailform
Mailform is commonly used by Rippling customers when:
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Employees or contractors request mailed copies
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You want proof that forms were physically sent
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You need to mail forms to former workers
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You want a predictable, auditable mailing process
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You prefer not to pay Rippling’s per-form mailing fee
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You want more control over timing and delivery
Mailform does not replace Rippling—it complements Rippling’s electronic delivery by handling the physical mailing step.
How it works with Rippling
Step 1: Download tax form PDFs from Rippling
As an admin, you can:
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Access each employee’s or contractor’s individual W-2 or 1099 PDF
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Download the files directly from the Rippling admin interface
(Each form already includes the recipient’s name and mailing address.)
Step 2: Upload forms to Mailform
Upload:
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Individual PDFs
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Or a ZIP containing multiple employee/contractor PDFs
No reformatting required—Mailform supports Rippling’s standard PDF layouts.
Step 3: Approve & mail
Mailform:
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Validates addresses
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Prints each form
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Inserts into envelopes or pressure-sealed mailers
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Applies postage
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Hands off to USPS
You receive confirmation and tracking visibility once mailed.
Pricing
Mailform pricing is simple and transparent:
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$1.70 per recipient — #10 window envelope
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$1.35 per recipient — secure pressure-seal mailer
Pricing includes:
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Printing
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Materials
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Postage
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USPS First Class handoff
No monthly fees.
No contracts.
No minimum volumes.
Why Rippling admins choose Mailform
Meet compliance requirements confidently
Ensure paper delivery when required—without manual work or guesswork.
Designed for Rippling’s structure
Mailform expects individual PDFs per recipient, exactly how Rippling generates them.
Faster than in-house mailing
Upload once, approve, and you’re done—no printers, envelopes, or post office runs.
Audit-friendly
Mailing records and tracking provide documentation when needed.
Secure by default
Documents are encrypted in transit and not retained beyond processing.
Real support when it matters
U.S.-based support teams familiar with payroll and year-end workflows.
Typical Rippling → Mailform workflow
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Run year-end payroll in Rippling
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Download W-2 / 1099 PDFs for required recipients
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Upload files to Mailform
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Approve mailing
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Mailform prints and mails everything
Most admins complete this process in minutes, not hours.
Ready to mail Rippling W-2s & 1099s?
If you’re responsible for sending paper copies, Mailform makes it simple.
