Mailform – The Easy, Affordable Way to Mail W‑2 & 1099 Forms for Gusto Users

Meet your year-end tax form obligations without the hassle or high costs. Mailform lets you print and mail all your W-2 and 1099 forms in minutes. If you run payroll on Gusto, you can outsource your form mailings to Mailform and save up to 75% per form vs the $5 per employee at Gusto while ensuring delivery by the Jan 31 deadline.

• Save Big vs. Gusto: Gusto charges $5 per form for mailing (Gusto Support Page). Mailform costs only $1.70 per envelope (or $1.35 for secure pressure-sealed forms) including printing, postage and materials. That’s a fraction of Gusto’s price, saving you money on every recipient.

• Fast & Compliant: We operate on a two-business-day fulfillment timeline. That means even if you’re close to the deadline, we’ll ensure your W-2s/1099s are printed, mailed, and postmarked by Jan 31 to keep you compliant with IRS requirements.

• No Headaches: No more printing forms, buying special envelopes, or hand-stuffing mailers.Simply upload your Gusto-generated tax forms to Mailform – we handle printing, folding, envelopes, postage, and USPS handoff for you. Skip the post office and let us do the heavy lifting while you focus on your business.

• Secure & Trustworthy: Your data is protected with encryption during upload. Documents are deleted after mailing – by default only 30 days  – so your employees’ sensitive information stays confidential. Every letter is sent via USPS First Class with real-time tracking built in. You (and your recipients) can have peace of mind knowing where each form is and that it’s handled securely.

• Real Support, Real People: Have questions or special needs? Mailform offers U.S.-based customer support – real humans who understand payroll mailings are ready to help. We’ve successfully mailed thousands of tax forms for businesses like yours, with address validation included to reduce errors and returns. We’re here to ensure your year-end mailing goes smoothly from start to finish.

How Gusto Users Can Print & Mail Tax Forms with Mailform

Using Mailform to mail your Gusto W-2s and 1099s is simple and quick. In just a few steps, you can hand off the entire mailing task:

1. Download Your W-2/1099 PDFs from Gusto: Log in to your Gusto account and navigate to Taxes & Compliance > Tax Documents. Use the “Distribute Forms” feature to download a mail-ready PDF packet of all your employees’ W-2s or contractors’ 1099s. (Gusto will compile all recipient copies into one PDF for you.) Save this PDF to your computer. If you only have a few employees, you can also download individual W-2s from each person’s profile.

2. Upload to Mailform: On the Mailform website, select the option to send a W-2/1099 mailing. Upload the PDF file you downloaded. No special formatting needed – Mailform accepts Gusto’s standard W-2 and 1099 PDF layouts out-of-the-box. Choose your mailing format: either #10 double-window envelopes or pressure-sealed mailers. (Pressure-sealed forms are self-sealing, secure documents – great for sensitive tax info.) Enter the number of recipients (if not auto-detected) and confirm the return address you want on the envelopes.

3. We Print, Stamp & Mail for You: Once uploaded, Mailform will print all your tax forms on high-quality paper (black and white, IRS-compliant format) and insert them into envelopes or create pressure-sealed mailers, depending on your choice. We cover the postage with proper first-class stamps and ensure every envelope has the correct recipient address. Address validation is automatically done to catch any invalid addresses before sending. We then handoff all envelopes to USPS for mailing. You’ll get a confirmation when the job is processed, and you can track each mailing through USPS scans. That’s it – your W-2s/1099s are on their way to your employees or contractors, and you never left your desk!

Transparent Pricing – Only Pay Per Form

Mailform offers straightforward pricing so you know exactly what to expect – no monthly fees or surprises. You only pay for the forms you send, at rates far lower than alternatives:

• W-2/1099 via #10 Envelope: $1.70 per recipient – This includes printing the multi-page W-2 or 1099, folding it, inserting into a standard #10 window envelope, postage, and USPS mailing. (For reference, a recent Mailform proposal quoted ~$1.65 per envelope for bulk W-2 mailings, which is the rate we round to $1.70 here.) All required copies (employee copies B, C, 2) are mailed together in one envelope. Tracking is included at no extra cost.

• W-2/1099 via Pressure-Sealed Form: $1.35 per recipient – We print your form on a secure pressure-seal mailer (an 8.5×14 self-mailing form) and seal it tight. Postage is included here as well. This method is ideal for sensitive information because the form is sealed and tamper-evident, with the recipient’s address printed on the outside. It’s also a bit cheaper per form since no separate envelope is needed. Tracking is included for these mailers too.

No hidden fees – the prices above already include paper, envelopes, printing ink, and first-class postage. Compare this to Gusto’s $5 per form charge. Use Mailform and dont only save time, save a huge amount for your business.

Deadline Urgency: Remember, IRS regulations require employee copies of Form W-2 and most 1099s to be mailed out by January 31 each year. With Mailform’s speedy turnaround, you can upload your forms even in late January and still get them out on time. We recommend submitting your PDFs a few days before Jan 31 just to be safe, but our next-day processing ensures you’ll meet the deadline even if you cut it close. Don’t risk penalties or unhappy employees – let us handle it and rest easy knowing every form will be out the door on schedule.

Why Mailform? – Purpose-Built for High-Converting Results

Mailform isn’t just a cheaper solution – it’s a better solution designed with features and benefits that drive results for businesses like yours. Here’s why payroll teams and business owners trust Mailform for critical mailings:

• ✅ Massive Time Saver: “Mailform saves me time. Period.” Instead of wrestling with printers, forms, and post offices for hours (or paying Gusto’s premium rates), you can complete your mailing in a few clicks. Free up your January for more important tasks while Mailform handles the busywork.

• ✅ Peace of Mind & Compliance: With Mailform, you’ll never worry about missing the deadline or mis-mailing a form. We operate with enterprise-level reliability – thousands of letters mailed daily with a proven track record. Every envelope gets a USPS postmark and tracking number, providing an audit trail for compliance. You can even choose options like Certified Mail for proof of delivery if needed. Your tax forms are in expert hands, and we won’t rest until every one is delivered.

• ✅ Trust & Security: Join 5,000+ businesses who trust Mailform for their important mailings. From small startups to teams at Pizza Hut, WeWork, and National Grid, Mailform has earned a reputation for security and dependability. We use encrypted uploads and secure data handling – all documents are deleted after mailing so your sensitive information isn’t stored on our servers. Our printing facilities and processes are designed for confidentiality. In short, we treat your W-2s and 1099s like the critical, private documents they are.

• ✅ Full-Service Convenience: Think of Mailform as your virtual mailroom assistant. We provide all materials (paper, envelopes, postage), so you don’t need to purchase a thing. We automatically handle multi-page forms, double-sided printing (to save paper), and can accommodate up to 1,250 pages per envelope if needed. Have a mix of forms or a large recipient list? Our system supports bulk uploads via CSV/Excel for addresses, and even integrates with tools like QuickBooks, Xero, Google Drive and more for seamless workflows. It’s a one-stop solution – no juggling different services or doing part of the work yourself.

• ✅ Friendly Support & Guidance: Need help or have a special request? Our support team is on standby via email and phone.We know January is a stressful time for HR and payroll, so we strive to respond quickly and help you succeed. Whether it’s answering a question about formatting, helping track a package, or adjusting an order, we’re here to ensure your experience is smooth. This level of support and personal touch builds trust – you’re not just sending mail into a void, you have a partner in Mailform.

By aligning with these value-driven benefits (saving time, saving money, ensuring compliance, and providing trust), Mailform consistently converts curious visitors into satisfied customers. We understand what matters to you as a Gusto user – and we’ve tailored our service to over-deliver on those points, so you can confidently outsource your tax form mailings and get exceptional results.

Ready to Send Your W‑2s & 1099s? 🎉

Don’t wait until the last minute. Preparing now will save you stress as the deadline approaches. Get started with Mailform today – your go-to solution for W-2 and 1099 mailing.

Fill out the form below and our team will get you set up right away:

• Email: Your email address

• Number of Recipients: How many W-2s/1099s you need to mail

• Mailing Deadline: When do they need to be mailed? (e.g. Jan 31, 2026)

• Attach File: Upload your W-2/1099 PDF export from Gusto

Once we receive your details, a Mailform specialist will reach out to you (usually within a few hours) to confirm the order and guide you through any remaining steps. Have questions before submitting? Email us at support@mailform.io or call 1-805-395-9596 – we’re happy to help.

Leave the tedious mailing to us and enjoy a worry-free tax season! With Mailform handling your W-2s and 1099s, you’ll meet every requirement, impress your team with timely delivery, and avoid Gusto’s steep fees. Join the savvy Gusto users who have switched to Mailform’s print-and-mail service and see how easy year-end compliance can be. Get started now, and make this tax season the smoothest one yet.