Every business that sends physical invoices knows the challenge — printing, stuffing envelopes, stamping, and making post office runs takes time and resources. Invoice printing and mailing services solve this problem by handling the physical work for you.
What Is an Invoice Printing and Mailing Service?
An invoice printing and mailing service accepts your digital invoice file (typically a PDF), prints it, places it in an envelope, and mails it to your recipient via USPS or another carrier. You never need a printer, stamps, or a trip to the post office.
Top Options for Invoice Mailing
1. Mailform (Recommended for Small to Mid-Size Businesses)
Mailform is the fastest way to send individual or bulk invoices by mail. Upload a PDF, enter addresses, and choose your mail class. Pricing starts at $2.99/envelope.
- Integrates with QuickBooks, FreshBooks, Xero, Harvest, Zoho Books, and FreeAgent
- USPS First Class, Certified Mail, Priority, Priority Express, and FedEx Overnight
- Color printing, return envelopes, and double-sided options
- Bulk mail tool for sending to many recipients at once
- No minimum order — send one invoice or thousands
2. Manual Mailing
Print invoices yourself, stuff envelopes, and drop them at the post office. Works fine for very low volumes but time-consuming and error-prone at scale.
3. Enterprise Print/Mail Bureaus
For very large volumes (tens of thousands of pieces), enterprise print/mail bureaus offer custom solutions. These require setup costs, contracts, and minimum volumes that don't suit most businesses.
Mailform Pricing at a Glance
- First page: $2.99/envelope
- Additional pages: $0.49/page
- Color printing: +$0.25/page
- USPS Certified Mail: +$8.99
- USPS Priority Mail: +$17.99
- Return envelope: +$0.50
Account plans start free. Professional ($50/month) and Small Business ($200/month) plans offer monthly statements, SSO, and analytics.
Try Mailform free at mailform.io — no subscription required to send your first invoice.
